Take back control of your paper records and documents. Save time, space and money.
New technology means new expectations, and record keeping is no different from other aspects of your business in this regard. As a small to medium sized business, every resource you have counts, and staying on top of your record keeping takes up valuable time, space and money.
Are you paying rent to store paper, or are you wasting time searching through boxes of physical documents or folders of poorly scanned documents? If so, using a smart and flexible document capture and management system will help your business to work more efficiently, meet compliance and legal requirements and strengthen customer and staff relationships.
This is where ONGC’s document capture and management solution can help.
What are the benefits of ONGC’s document capture and management solution?
Let’s face it, no one like to stand there scanning and filing documents. It occupies an employee for a considerable amount of time. Not done correctly, it can take even longer to find the documents once they have been scanned. Below are some of the ways our solution can help you.
Flexible document capture and process automation mean that physical paper documents can be automatically captured through multifunctional printers, and then processed, indexed and made completely text-searchable.
Using structured and semi-structured document templates, customised to suit your business, you will be able to automatically extract the information you require and store the right document in the right folder with a few simple clicks of a mouse.
Prepare for Disasters
Business is about managing risk. Capturing your important documents electronically and storing them in a safe and secure location, such as SharePoint Online, will ensure that your documents will still be available to you while you recover, no matter the disaster.
Share Records Easily
Sharing is caring, and flexibility is key. With integration into SharePoint and Office 365 environments you will be able to safely share with others. You will also be able to save your documents in a format that will suit your needs. Supported formats include TIFF, Multi TIFF, JPG and PDF.
Physical space costs more than digital storage, and archiving your records for the required 5-7 years for compliance reasons could potentially take up a whole room. Go paperless to free up that room and avoid filling up countless boxes with paper documents.
It’s no use scanning a document if you can’t read it once scanned. Using smart technology an effective Document Capture System will optimise your documents on scanning to auto rotate and crop, colour detect, deskew, and perform text background clearing, ensuring your records are kept in high quality.
ONGC Systems is here to work with you
With extensive experience and expertise in helping businesses to reduce their administrative overheads, ONGC can help you determine your specific technology needs and can recommend and implement a Document Capture Solution that will enable you to work more effectively and efficiently well into the future.
A simple, yet powerful and feature-rich scanning application that scales up from just a few documents to high-volume document batches.